UBS Group
UBS, headquartered in Zurich and Basel, is a global financial institution serving private, corporate and institutional clients. UBS is present in all the world's major financial centers.
UBS occupies 1.8 million sqm² of office space in 4 major regions: North-East Europe, South-West Europe, the Americas and Asia-Pacific.
Faster reorganizations and better working conditions
With an annual occupancy cost in excess of €1 billion, accelerating reorganizations and the need to provide the best working conditions for its employees, the Corporate Real Estate & Administrative Services (CREAS) division needed relevant and reliable indicators to accomplish its real estate policy.
As 60% of real estate costs are directly correlated with sqm² leased or occupied, these indicators focus on leased surface areas, capacity and occupancy of workspaces worldwide. The reliability of these indicators requires rigorous management of space allocation processes.
Organisational process: From planning to post-implementation support
1. Workshop - Consulting :
- Definition of global indicators
- Business process benchmarking
- Space and occupancy standards
2. Specifications :
- Plan migration strategy
- Business process formalization
- Target architecture specification
3. Elaboration :
- I/O interfaces with SAP, BI, HRI, and cost center repositories
- Archiving and representation of indicators
4. Assessment:
- End-user testing
- Change management
- Communication and deployment preparation
5. Data and plan migration :
- Conversion of 1.8 million sqm² to AutoCAD
- 3-week commissioning cycles for each major region
6. Post-implementation support
- Adjustments
- Roll-out of global support organization
Space optimisation and migration
- 1.8 million sqm² of office space inventoried and referenced
- 1.2 million sqm² of existing plans and data migrated and referenced in 3 waves
- Global information base and reliable indicators
- Global support for users in 4 major regions
